Entry Level Executive Assistant with Quickbooks and Recruitment Experience Job at Wing Assistant, Berkeley, CA

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  • Wing Assistant
  • Berkeley, CA

Job Description

Schedule: 9am -6pm

Industry: Home Cleaning Services

EA Tasks:

* Paying employees (e-transfers, pay stubs)

* Track bookkeeping and budgets

* Manage subscriptions and expenses (personal, business)

* Build financing and grant applications

* Social media post planning

* Writing company announcements

* Documenting and writing SOPs

* Light graphic design (name tags, SOPs, onboarding docs)

* Posting job ads and screening applicants (cleaners, programmers, etc.)

* Finding and vetting professionals (chef, therapist, lawyer, videographer, van up fitting) | Screening through videos

* Source products (local suppliers, Chinese manufacturers)

* Researching and implementing new software

* Handling business emergencies

Software Tools and Platforms:

* Go High Level

* AI Tools - ChatGPT, Gemini

* Google Sheets - MUST BE A HEAVY USER

* Instagram, Tiktok

* Zapier

* Quickbooks / ADP | Stripe - invoicing

* LinkedIn, Indeed

* Knowledge of photoshop would be a preference - just very light knowledge for light graphic design

VA English Communications

* Must be fluent in English as they are representing the client

Notes/Special Requests:

* Sourcing experience is a preference, they will have 15 minutes screening and then pass over to operations manager

* Experience in high stress corporate environment a PLUS

* Must be very smart and emotionally intelligent

* Female is a preference

* Ideal person would be someone who can speak both English and French - if not they must be able to use google translate / ChatGPT translate (just a preference but not a requirement)

Job Tags

Full time, Local area,

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